VA Matchmaker Co

• Virtual Partner Match-Making Service

Stop Doing

Everything Alone.

We find your perfect Virtual Partner — vetted, matched, and onboarded — so you can finally eliminate, automate, and delegate.

Strategic Analysis

30-min call to understand your business and exactly what support you need.

Sourcing & Screening

We find and vet your perfect match in 5–7 business days. You never see a bad applicant.

Partner Onboarding

We set up the relationship for success — with a probation window if it needs adjusting.

Delivered in as fast as

5–7 days

Replacement window

up to 4 weeks

Done-for-you placement

Probation replacement window

Role clarity built in

Structured onboarding call

No hiring guesswork

Our Clients and Repeat Customers

The business didn't change.

How it feels to run it did.

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Sound familiar?

You're spending your best hours

on work someone else should be doing.

You built this business to have freedom. Instead, you have a very demanding job — with no off switch and no one to share the load.

Working 10–14 hour days

There is no separation between work and life. The inbox is always open. The to-do list never shrinks.

No bandwidth to grow

Every hour spent on admin is an hour not spent on revenue. You're capped — not by demand, but by capacity.

Tried hiring, got burned

You posted. You interviewed. You committed. And it fell apart. Now the idea of starting over feels worse than doing it alone.

Don't know where to start

Write a job post? Review 100 applications? Conduct screens? The process itself takes more time than you have.

"The problem isn't that you need to work harder. It's that you need the right person working alongside you."

— That's what VA Matchmaker Co was built to fix.

The Process

Easy as 1 — 2 — 3.

A three-step, done-for-you system. You show up to the first call — we handle everything else until your Virtual Partner is onboarded and working.

Step One

Strategic Analysis

A scheduled 30-minute voice call with one of our team members to deeply understand your business, your goals, and exactly what kind of support you need.

  • We learn what you want to accomplish in your business

  • We identify which areas need support first

  • We define the type of Virtual Partner who fits your work style

  • We create the Role Clarity Form together

Step TWO

Sourcing & Screening

Once the invoice is settled, we begin. Our team sources and screens candidates against your specific requirements — not a generic checklist — for the next 5–7 business days.

  • Skill match for your specific tasks and tools

  • Communication style and English fluency

  • Work ethic and reliability indicators

  • Cultural and personality fit for your relationship style

Step Three

Partner Onboarding

Once you've chosen your Virtual Partner, we facilitate a 1-hour onboarding call that sets up the working relationship for success — from day one, not day thirty.

  • Clear expectations and communication norms established

  • Tools, workflows, and priorities aligned

  • Probation period begins — with replacement protection

  • Your Virtual Partner hits the ground running

Who We Match You With

You can hire for any of these roles.

Not sure what role you need? The Strategic Analysis call helps you figure that out. Here's a taste of who we can find and match for you.

🗂️

General Virtual Assistant

🗂️

General Virtual Assistant

Your operational backbone. Handles the day-to-day tasks that eat your time — so you can stay in your zone of genius.

Email management

Calendar management

SOP creation

Meeting minutes

Data entry

Travel booking

📋

Project Manager

📋

Project Manager

Keeps your team, deadlines, and deliverables on track. Owns the chaos so you don't have to.

Task coordination

Deadline tracking

Team communication

ClickUp / Asana / Notion

✍️

Copywriter

✍️

Copywriter

Writes words that move people to act — from emails and sales pages to ads and nurture sequences.

Email sequences

Sales pages

Ad copy

Landing pages

Newsletters

🎬

Video Editor

🎬

Video Editor

Turns your raw footage into polished, publish-ready content — Reels, YouTube, course videos, and more.

Short-form Reels / TikTok

YouTube editing

Course content

Captions & graphics

🔧

Funnel Builder

🔧

Funnel Builder

Builds and optimizes your entire sales funnel — from opt-in page to checkout, upsells, and thank-you flows.

ClickFunnels / GoHighLevel

Lead gen funnels

Webinar funnels

Email automation

📣

📣

Media Buyer

Media Buyer

Runs and scales your paid ad campaigns — Meta, Google, or TikTok — with a data-first approach to ROAS.

Facebook & Instagram Ads

Google Ads

Campaign optimization

Ad creative testing

💬

Social Media Manager

💬

Social Media Manager

Manages your social presence end-to-end — scheduling, engagement, and community management. Keeps the lights on while you work.

Content scheduling

Comments & DMs

Community management

Analytics reporting

📈

📈

Social Media Marketer

Social Media Marketer

Goes beyond posting — this role owns growth strategy, content direction, and audience building to drive real business results.

Growth strategy

Campaign planning

Audience research

Performance analysis

📝

Article Writer

📝

Article Writer

Researches and writes long-form content — SEO blogs, thought leadership pieces, and educational articles that build authority over time.

SEO blog writing

Thought leadership

Research-heavy content

Content calendars

🎨

Graphic Designer

🎨

Graphic Designer

Creates visuals that stop the scroll and elevate your brand — from social graphics and presentations to lead magnets and brand kits.

Social media graphics

Brand kits

Presentation design

Lead magnets / PDFs

🤝

Can't find what you're looking for?

Contact us and we'll help you narrow down exactly the type of support your business needs.

Matching Plans

Choose your level of protection.

Both plans use the same expert-led 3-step process. The difference is how many options you see — and how long your replacement window lasts.

Basic Match

Your first VA hire, done correctly.

$

397

397

one-time

  • 30-minute Strategic Analysis voice call to define your exact needs

  • Role Clarity Form built together — zero ambiguity before sourcing begins

  • 1 thoroughly vetted Virtual Partner delivered in 5–7 business days

  • 1-hour Onboarding Call — structured by us, attended by you

  • 2-week probation window — if the match doesn't work, we find you another

Best for first-time hirers ready to delegate

Premium Match

For owners who want to choose — and stay protected.

597

$

597

one-time

  • 30-minute Strategic Analysis voice call — same expert discovery process

  • Role Clarity Form — shared expectations from the start

  • 3 vetted Virtual Partner candidates to compare and choose from in 5–7 days

  • 1-hour Onboarding Call for your chosen Virtual Partner

  • 4-week probation window — double the protection, double the confidence

Best for owners who want choice + maximum protection

Replacement Protection on every plan. If the working relationship doesn't work out within the probation window — 2 weeks (Basic) or 4 weeks (Premium) — we find you a new match. No starting over alone. No extra charge.

Side by Side

Which plan is right for you?

Every plan includes the full 3-step process. Here's exactly what changes.

What you get

Basic

$397

Premium

$597

Strategic Analysis call (30 min)

Role Clarity Form

Candidates sourced & screened

1 candidate

3 candidates to choose from

Delivery timeline

5–7 business days

5–7 business days

Onboarding call (1 hour)

Probation / replacement window

2 weeks

4 weeks

You select from a shortlist

What you get

Basic

$397

Premium

$597

Strategic Analysis call (30 min)

Basic

$397

Premium

$597

Role Clarity Form

Basic

$397

Premium

$597

Candidates sourced & screened

Basic

$397

1 candidate

Premium

$597

3 candidates to choose from

Delivery timeline

Basic

$397

5–7 business days

Premium

$597

5–7 business days

Onboarding call (1 hour)

Basic

$397

Premium

$597

Probation / replacement window

Basic

$397

2 weeks

Premium

$597

4 weeks

You select from a shortlist

Basic

$397

Premium

$597

Objections, Answered

Every question you're already thinking.

Honest answers — no fluff, no spin.

How do I know the VA you will find will actually do good?

Our entire process is built around fit, not just availability. The Strategic Analysis call and Role Clarity Form ensure we understand exactly what you need before we source anyone. We don't submit the first qualified applicant — we screen until we find the right match. And the probation window exists precisely to confirm in real conditions that the match works. We stand behind it.

Why not just post on Upwork myself and save the fee?

Here's what DIY hiring actually costs: 2–4 hours writing a job post, 5–10 hours reviewing 100+ applications, 3–6 hours conducting preliminary calls — with no vetting framework, no onboarding structure, and no replacement window. The $397 is not a service fee. It is the price of getting those 15–20 hours back, getting a vetted match instead of a lottery, and having someone in your corner if it doesn't work out the first time.

What if I invest in this and the VA still doesn't work out?

That's what the probation replacement window is for — and it's the most important part of what we offer. If the match doesn't work within the window (2 weeks on Basic, 4 weeks on Premium), we source a replacement for you. The investment is in the process of finding your match — not in a single candidate. The process continues until we get it right.

I don't have time right now to onboard someone.

This is exactly the condition that makes hiring urgent — not optional. You will never have more time. But here's the thing: you are not managing the onboarding. We facilitate it. You show up to a 1-hour call; we structure it, run it, and set up the working relationship. The VA we place is a skilled professional who is ready to work — not a blank slate that requires weeks of hand-holding. One structured hour now prevents 12 more months of doing everything alone.

I don't even know what task to delegate yet

That is exactly what the Strategic Analysis call is designed to help you figure out. You do not need a pre-built job description to start. Part of our job is helping you identify your bottlenecks, clarify what's taking your time, and determine what type of Virtual Partner would actually move the needle. You don't need to know first — that's what the first call is for.

Why pay $200 more for the Premium Plan

The $200 difference buys you three specific things: choice (3 candidates instead of 1), confidence (you select from a shortlist rather than accepting a single recommendation), and double the protection (4-week probation vs 2 weeks). For a business owner who has been burned before, or who has a nuanced role to fill, the ability to compare candidates is not a luxury — it is the difference between a hire that feels settled and one that feels like a gamble. For a role that impacts your business every single day, $200 is the cheapest insurance you can buy.

Ready to delegate?

Stop doing everything alone.

Your perfect Virtual Partner is out there. Let us find them for you — in as little as 5 business days.

Strategic Analysis call included • Candidates delivered in 5–7 business days • Replacement window on every plan

VA Matchmaker Co

Eliminate. Automate. Delegate.

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